28 Nov 2012

Full-Time Urgent Job vacancy at UNDP Abuja: Office Assistant

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Job Description

OFFICE ASSISTANT
Location : Abuja, NIGERIA
Application Deadline : 28-Nov-12
Additional Category Management
Type of Contract : Service Contract
Post Level : SC-2
Languages Required :
English
Starting Date :
(date when the selected candidate is expected to start) 14-Nov-2012
Duration of Initial Contract : One year
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Background
The UN WOMEN (United Nations Entity for Gender Equality and the Empowerment of Women) is recruiting personnel for the position of office assistant in the Country Office in Abuja. Under the guidance and supervision of the Administrative Associate, the Office Assistant provides reliable assistance and services. The Office assistant demonstrates a client-oriented approach, tact and ability to work with people of different national and cultural backgrounds.
Duties and Responsibilities
Under the direct supervision of the Administrative Associate, the incumbent performs the following duties:
Collects and delivers mail, pouches and other communications to and from the UN Registry; Receive all visitors of the Office;
Maintains, develops, evaluates and constantly reviews the office files and keep information and reference materials in a manner which allows easy and quick storage and retrieval of information for the Country Office, including personnel files;
Collating of bulky documents, and distribute as may be assigned;
Assists the Administrative Associate in assets management and tracking;
Sorts, delivers and picks up mail from various offices on the premises at regular intervals. Keeps records as required;
Packs materials received for dispatch, affixes labels, inserts materials in envelopes and franks outgoing mail;
Makes photocopies and collate same as required;
Assists with the arrangement of tea breaks during meetings;
General clerical assistance;
Performs other duties as required.
Competencies
Functional Competencies:
Ability to sort out and organize large quantities of material for dispatch
Understanding of UNWOMEN operations procedures and requirements
Self-Management
Focuses on result for the client
Consistently approaches work with energy and a positive, constructive attitude
Responds positively to feedback
Required Skills and Experience
Education:
Be a secondary School Graduate
Experience:
Possess at least 2 years cognate experience.
Have a good knowledge of the UN system.
Have demonstrated a sense of integrity in the discharge of their duties.
Language Requirements:
Possess good oral and writing skills in English
Other:
Be a Nigerian National, (Male or Female)

UNWOMEN is committed to achieving workforce diversity in terms of gender, nationality and culture. Individuals from minority groups, indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the strictest confidence.

Qualified women are strongly encouraged to apply.

Please note that only shortlisted candidates will be contacted.

Job Categories: Administrative & Secretary Jobs. Job Types: Full-Time.

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2 Responses to “Urgent Job vacancy at UNDP Abuja: Office Assistant”

  1. Comment made by NGWU PATRICK IKECHUKWU on Nov 29th 2012 at 11:30 am:

    FROM ENUGU STATE,NIGERIA.A GRADUATE OF POLITICAL SCIENCE.AND, HAVE WORK EXPERIENCE WITH THE WELCOME CENTRE HOTELS LTD,AJAO ESTATE.LAGOS.

  2. Comment made by Iruobe on Dec 10th 2012 at 9:12 pm:

    I read public Administration ,pls I’m interested.cal on 080684296

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