11 Feb 2016

Full-Time Finance and Admin Assistant at MSH

Toni AdewunmiSokoto, Sokoto, Nigeria

Job Description

Finance and Admin Assistant
All times are in Western European Time.
Grade F
Job ID 13-8881
Location Nigeria-Sokoto
# of Positions 1
Group/Office HP
Dept/Unit GEN (General)
Posted Date 2016-02-11
Project/Program A056 PRO-ACT
Application Due Date 2016-02-19
Reports To State Finance and Admin Manager
More information about this job

The FAA will be responsible for ensuring the smooth operations of technical efforts and/or field activities by providing logistical support and coordinating programmatic information for the Nigeria project activities. She or he will assist technical advisors / specialists and senior managers to coordinate project activities and will assist State Finance & Admin Manager (SFAM) for ensuring that any money expended in the field is done in accordance with Generally Accepted Accounting Principles, MSH policy, and any cost principles imposed by the donor agency. The FAA is aware of, and adheres to, MSH’s procurement integrity standards in all activities. She or he will be responsible for working with other staff from the headquarters and/ or partner organizations to coordinate technical assistance.
Specific Responsibilities

Be the face of MSH to the outside, offering excellent customer care to our guests, clients and partners physically or through the electronic media.
Facilitate effective and efficient communication between MSH Staff, partners and clients.
Manage the front office/desk and provide general administrative support functions including but not limited to: faxing, copying, binding, drafting memos and letters.
Handle arrangements and assist in the logistics for meetings, retreats, and workshops.
Provide project support to specific projects.
Assist with Procurement, preparing Activity Profile, Advance Request, Travel Arrangements etc.

Finance: Provide following accounting and financial support to SFAM:

Prepare payment vouchers.
Properly code all transactions.
Processing payment of expenses, including per diem and transport to participants during activities in the field.
Prepare deposit slips for cash to be deposited into the bank account.
Reconcile advances, including review of receipts, coding of expenses on the general voucher and entering into QuickBooks.
Maintain accounting files.
Tracking and following up on outstanding advances and assure timely reconciliation.
Other tasks as requested by supervisor
University Degree in Accounting or equivalent certification from a Business Technical School.
Experience as an Accountant or understanding of key aspects of accounting.
Proficiency in Microsoft Office programs, especially Excel spreadsheets, or comparable software and basic accounting software (i.e. QuickBooks).
Specific qualification in management of a large and busy office
Familiarity with the PEPFAR or interest in learning about public health issues
Excellent writing and communication skills
Ability to work independently and as part of a team
Strong organizational skills and ability to handle multitask
Ability to respond to new challenges in a flexible and thoughtful manner
Background Information
Management Sciences for Health (MSH) saves lives and improves health, especially among the world’s poorest and most vulnerable people, by closing the gap between knowledge and action in public health. Our mission is to save lives and improve the health of the world’s poorest and most vulnerable people by closing the gap between knowledge and action in public health.
EEO Statement
Management Sciences for Health is an equal opportunity employer offering employment without regard to race, color, religion, gender, sexual orientation, gender identity, age, national origin, citizenship, physical or mental disability, or protected veteran status.

Job Categories: Administrative & Secretary Jobs. Job Types: Full-Time. Job expires in Endless.

Apply for this Job