21 Sep 2016

Full-Time Executive Assistant to Director

Unites Cisco Networking Academy – Posted by Unites Cisco Networking AcedemyAnywhere

Job Description

Job Title:   Executive Assistant

Reporting to: Executive Director (Unites Integrated Nigeria Ltd)

Reporting to job holder:  Nil


Job Purpose:  To provide technical, executive and project support to the executive director on a consistent basis.



Main Tasks:


  • Provides professional support to the ED on strategic, operational, secretarial/administrative matters.


  • Provides input to technical studies/research projects, technical reports, project planning, etc.


  • Facilitates the development & implementation of corporate and functional business strategies to align with business direction and vision of the company


  • Serve the ED in collating and presentation of budgets and monthly returns from departments and other workstations as well as annual financial and other reports


  • Prepares and distributes relevant reports or documents to Heads of Departments and other stakeholders; follows up on responses and  communicates to the ED as required


  • Conducts research on various areas as assigned; develops presentations and proposals to clients & partners on behalf of the ED


  • Participates in corporate meetings and acts as a Secretary to ensure proper documentation & implementation of minutes of the meetings


  • Prepares speeches, routine correspondence, proposals and reports on behalf of the ED


  • Arrange the meetings and travel schedule of the ED


  • Calendar management – coordinate internal and external meetings including but not limited to team meetings, full staff meetings, all hands meetings, off- site meetings, one-on-one meetings, etc.


  • Event management – organization of biannual Executive Management Team meetings, quarterly meetings, volunteering events, off-sites, dinners, etc.


  • Project management of intermediate complexity.


  • Play a key role in creating and building presentations for the wider team including PowerPoint slides, preparing and integrating financial data into presentations, incorporating multi-media materials (video, music, web content etc).


  • Coordinate complex business and personal travel accommodations (domestic and international).


  • Organize, prioritize and coordinate multiple work activities with the ability to meet deadlines.


  • Build relationships with other high ranking Executives within and outside the company and function as a liaison to the Partner.


  • Expense management duties, which include submitting expense reports in a timely manner.


  • Define the scope of the project in collaboration with senior management


  • Create a detailed work plan which identifies and sequences the activities needed to successfully complete the project.


  • Determine the resources (time, money, equipment, etc.) required to complete the project.


  • Review the project schedule with senior management and all other staff that will be affected by the project activities; revise the schedule as required


  • Determine the objectives and measures upon which the project will be evaluated at its completion


  • Review the quality of the work completed with the project team on a regular basis to ensure that it meets the project standards


  • Write reports on the project for management, Prepare financial reports and supporting documentation


  • Manage changes to the project scope, project schedule, and project costs using appropriate verification techniques


  • Source for cooperate client in need of training venue.

Salary range between N120,000 -N150,000

How to Apply

Interested and qualified persons to send resume to hr@unites-icteducation.org

Job Categories: Uncategorized. Job Types: Full-Time. Job expires in 30 days.

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