3 Aug 2016

Full-Time careers at British Deputy High Commission

Toni AdewunmiAnywhere

Job Description

The British Government is an inclusive and diversity-friendly employer. We value difference, promote equality and challenge discrimination, enhancing our organisational capability. We welcome and encourage applications from people of all backgrounds. We do not discriminate on the basis of disability, race, colour, ethnicity, gender, religion, sexual orientation, age, veteran status or other category protected by law. We promote family-friendly flexible working opportunities, where operational and security needs allow.
Job Category
Foreign and Commonwealth Office (Operations and Corporate Services)
Job Subcategory
Estates, FMCU (Facilities Management Client Unit)
Job Description (Roles and Responsibilities)
Main purpose of job:

The main purpose of this job will be to ensure the BDHC Estate is maintained to FCO standard. This will involve working closely with the TWO and HCS.

Roles and responsibilities / what will the jobholder be expected to achieve:

Leadership and Management

Management of the Estates team to ensure the team delivers a high quality service according to the agreed service level agreement by tracking and monitoring key performance indicators in line with the FCO policies on Estate Management.
Line Management responsibility for 1 x A1L Estates Administrator, 1 x store-man and CSO for 10 x Estate Assistants.
Develop and implement an Estates and Assets Management Plan for Lagos that highlights key priorities for maintenance, refurbishment and development.
Ensure compliance with all FCO Estates and Assets rules and regulations
Estates Management – Residential/Office

Source accommodation for all UK officers in conjunction with the TWO or CSM and Post Housing Committee and submit for appraisal.
Assist with rent/ lease agreements with the full assistance of a UK member of staff and the legal advisor (where applicable).
Source from approved suppliers meeting relevant Health and Safety requirements, furniture and furnishings, complying with the relevant purchasing guidelines.
Maintain full up to date inventories of all properties including Offices, Residence and all Post Hirings, submit quarterly reports to TWO/HCS.
Oversee the management of machinery contracts, market test to ensure value for money, ensure all machinery is maintained and upgraded as required.
Manage cleaning supplies set up draw down contracts, market test and ensure value for money.
Keep full inventories of all Residence and non-Residence furniture, all stores, cleaning supplies etc. and submit to TWO/EM quarterly spreadsheets on purchases.
Keep full spreadsheet inventories of all furniture, white goods, furnishing (in accordance with FCO Guidelines) and create a 5 year rolling programme of replacements, submit to TWO/ EM yearly to enable bids to be placed. Where appropriate set up contracts for bulk purchases and ensure value for money.
Arrange disposal auctions following FCO guidance as and when required, draw up brochure details with photographs for sale brochure. Manage sales, attend sealed bid boards and arrange all removals and disposals under the direction of the CSM.

Health & Safety

Ensure the BDHC Residential Estate and Offices meet all Health and Safety requirements in line with FCO guidance including: Cleanliness, Compliance with Fire Alarm standards, Gas Installation compliancy, Electrical Installations compliancy, Provision of Safe Drinking Water, Asbestos Management.

Financial Management

Oversee the procurement of goods and services for section, where necessary using the official GPC card
Oversee service contracts for BDHC office & residential properties working closely with the technical team to specific TORs.
Ensure VFM by forecast and monitoring of running costs related to Estates including office services, and residential accommodation.
Management of Estates Imprest account

Asset management

Ensure up to date inventories for BDHC Estates and offices using the FCO Property Database – Pyramid.
Essential qualifications and experience
Experience, knowledge or interest in Estates Management,
Working knowledge of budgeting and contracts
Line Management experience

Desirable qualifications and experience
Fire Safety Standards
Health & Safety
FCO Policies & Guidelines
Required competencies
Changing and Improving, Leading and Communicating, Collaborating and Partnering, Building Capability for All, Delivering Value for Money, Managing a Quality Service
Application deadline
4 August 2016
B3 (L)
Type of Position
Fixed Term
Duration of Post
12 months
Location (City)
Type of Post
British Deputy High Commission
Number of vacancies
Starting monthly salary ()
Start Date
15 August 2016
Additional information
For more information about the FCO competencies please refer the following link: https://www.gov.uk/government/publications/civil-service-competency-framework
Employees recruited locally by the British Deputy High Commission in Lagos are subject to Terms and Conditions of Service according to local employment law in Nigeria.
Employees who are not eligible to pay local income tax: e.g. certain third-country nationals and spouses/partners of UK diplomats will have their salaries abated by an equivalent amount.
Reference checking and security clearances will be conducted.
Any questions you may have about this position will only be answered during interview, should you be invited.

Job Categories: Job Vacancies in Nigeria. Job Types: Full-Time. Job expires in Endless.

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