27 Apr 2016

Full-Time Admin Coordinator at Pfizer

Toni AdewunmiLagos, Lagos, Nigeria

Job Description

Pfizer – Good health is vital to all of us, and finding sustainable solutions to the most pressing health care challenges of our world cannot wait. That’s why we at Pfizer are committed to applying science and our global resources to improve health and well-being at every stage of life. We strive to provide access to safe, effective and affordable medicines and related health care services to the people who need them.

Admin Coordinator

Job Purpose

  • Coordination of administration of NEAR offices and first point of contact for related support functions and service providers. Provision of secretariat/Administrative support to the country manager  and the NEAR commercial leadership team.

Key Accountabilities

  • Office coordination and management
  • Coordination of admin support and resource management
  • Act as representative of Admin functions with leadership
  • Ensure that office supplies and services are maintained at appropriate levels
  • Monitor service levels
  • Monitor inventory
  • Ensure that contract service levels are met
  • Collaborate with procurement to ensure cost-effectiveness

Corporate Admin:

  • Support Finance Director and Country Manager in administration of all admin related to Pfizer entity
  • Nigeria, Ghana offices
  • Oversight of Kenya offices
  • Coordination of stakeholders / signatories relating to legal entity
  • Ensure requisite registrations and documentation are up-to-date
  • Management and retention of related visas

Selected CM admin:

  • As agreed with CM
  • Calendar management
  • Travel planning
  • Additional tasks as required

Global Operations:

  • First point of contact for Global Ops – Dubai
  • Interface with local contractor (Broll)
  • Ensure that site is maintained to Pfizer defined standards
  • Physical site inspections weekly
  • Review of Broll invoicing
  • Oversight of maintenance (planned and one-off)
  • Requirements
  • Costs
  • Timeliness
  • Provide strategic recommendation to CM / Global Ops re site maintenance, development and usage

Visitor Travel Management:

  • Manage protocol and coordinate local travel itinerary for Pfizer colleagues travelling to Lagos
  • Liaise with relevant functions; assistants, security, logistics providers
  • Liaise with embassies and airlines (travel agencies) for visas and flight routings
  • Assist with Visa applications, immigration activities as required.

Additional projects as required by Country Manager:

  • EHS point of contact
  • HR support as required
  • ISO support as requested

Job Specific Technical/Functional/Professional Competencies:

  • Business acumen
  • Acts decisively
  • Seizes accountability
  • Holds people accountable
  • Ability to plan in short and medium term
  • Ability to prioritise and manage time well
  • Ability to work successfully within a complex corporate environment
  • Computer and data management skills
  • Ability to work with little or no supervision
  • Strong interpersonal, influence and communications skills

Experience and Knowledge

  • 3 years or more in similar position E.g. Office management, PA
  • Further education in management, finance, HR advantageous
  • MS Office competent
  • Good written and verbal communication skills

Job Categories: Administrative & Secretary Jobs. Job Types: Full-Time. Job expires in Endless.

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